privacy

your privacy matters to us

The Collegiate Choral Composition Community is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit choralcomposition.com, create an account, submit music, participate in our community, or use our services.

By using our website, you acknowledge the practices described in this Privacy Policy.

Information We Collect

Depending on how you interact with CCCC, we may collect the following categories of information:

Information You Provide. This may include your name, email address, school or university affiliation, biography, photograph, website, social media links, account information, and other information you provide when creating an account, submitting a score, completing a form, contacting us, or participating in our community.

Music and Creative Content

When you submit a musical composition or related materials, we may collect and process scores, recordings, lyrics, composer biographies, and other content associated with your submission. Submitted scores may be watermarked as part of our efforts to discourage unauthorized reproduction.

Community Activity. If you participate in CCCC community features, we may process information you provide through posts, comments, messages, and other interactions, including information made available to other members or the public through those features.

Transactions and Service Information

If you purchase or request services, such as choral demos, score proofing, or other paid offerings, we may collect information necessary to process your request, communicate with you, deliver the service, and maintain relevant transaction records. Payment information may be processed by third-party payment providers.

Automatically Collected Information

Our website platform and associated service providers may collect technical information when you visit the website, such as your IP address, browser type, device information, pages viewed, referring website, and information about your interactions with the site. Cookies and similar technologies may also be used, depending on your settings and the services enabled on our website.

How We Use Your Information

We may use the information we collect to:

Operate, maintain, and improve the CCCC website and community.
Create and manage accounts and provide access to member features.
Review, organize, watermark, display, and promote submitted musical compositions in accordance with the submission process and the choices you make.
Display composer profiles and associated biographies, photographs, links, and other information intended for public viewing.
Facilitate connections between composers, conductors, performers, and other members of the choral music community.
Respond to inquiries, provide requested services, and communicate about submissions or orders.
Send newsletters, announcements, and updates where permitted by law and applicable preferences.
Process payments and maintain business records.
Protect our website, enforce applicable policies, investigate misuse, and prevent fraud or unauthorized access.
Comply with legal obligations and protect our rights and the rights of others.

Publicly Displayed Information and Music Submissions

CCCC provides a platform for composers to share their work and help conductors discover new choral repertoire.

Information and materials submitted for publication may be displayed publicly on our website, including composer names, biographies, school affiliations, scores, recordings, and links to external websites.

Please consider carefully what personal information you include in a public profile, biography, score, or other submission. Information published on a public website may be viewed, copied, or shared by others.

We use score watermarking as a measure intended to discourage unauthorized reproduction. Watermarking does not guarantee that a score cannot be copied, downloaded, or redistributed.

If you wish to correct or remove information associated with your profile or submission, please contact us. We will review requests and take appropriate action, subject to applicable legal obligations, legitimate operational needs, and any relevant agreements.

How We Share Information

CCCC does not sell your personal information to third parties.

We may share information in the following circumstances:

With your direction or consent. For example, when you ask us to connect you with a conductor or share your work with a particular person or organization.
With service providers. We may use third-party providers to host our website, manage accounts, process payments, deliver email communications, store files, or support our operations. These providers may process information as necessary to perform their services.
With other users or the public. Information you submit for public display, or share through community features, may be visible to other members or website visitors.
For legal and security purposes. We may disclose information when reasonably necessary to comply with applicable law, respond to valid legal requests, protect our rights, or address fraud, security issues, or misuse.
In connection with organizational changes. Information may be transferred as part of a merger, restructuring, or transfer of relevant operations, subject to applicable law.

We do not authorize service providers to use personal information for purposes unrelated to the services they provide to us, subject to their applicable contractual terms and legal obligations.

Cookies and Third-Party Technologies

Our website is hosted on Wix. Wix and other third-party services integrated into the website may use cookies, analytics, and similar technologies to support website functionality, security, performance, and other purposes.

The information collected and the technologies used depend on the features and settings enabled on our website.

You may be able to control certain cookies through your browser settings or available website privacy controls. Disabling certain cookies may affect website functionality.

Third-party websites and services linked from CCCC, including external composer websites and music platforms, have their own privacy policies. We are not responsible for the privacy practices of websites we do not operate.

Email Communications

If you subscribe to our mailing list, we may use your email address to send CCCC news, announcements, resources, and other relevant updates.

You may unsubscribe from promotional emails using the unsubscribe link provided in the email, where available. Even if you opt out of promotional communications, we may still send messages necessary to respond to your requests, administer your account, or provide services.

We will handle email communications in accordance with applicable law and your communication preferences.

Data Retention

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, including providing services, maintaining accounts and published submissions, managing business records, resolving disputes, and complying with legal obligations.

Retention periods may vary depending on the type of information and the reason it was collected.

If you request that we delete your information, we will review your request and take appropriate action, subject to applicable law, legitimate business needs, and any information that must be retained.

Please note that removing information from our website may not remove copies previously downloaded, shared, or indexed by third parties.

Data Security

We take reasonable steps to protect information within our control against unauthorized access, loss, misuse, alteration, or disclosure.

However, no website, online service, or electronic storage system can be guaranteed to be completely secure. We cannot guarantee the absolute security of information transmitted to or stored through our website or third-party services.

Your Privacy Rights and Choices

Depending on where you live and applicable law, you may have rights to:

Request access to certain personal information we hold about you.
Request correction of inaccurate information.
Request deletion of personal information.
Withdraw consent or object to certain processing activities.
Opt out of certain marketing communications.
Request a copy of your information in a portable format, where applicable.
Appeal certain privacy-related decisions, where required by law.

To submit a privacy request, contact us using the information in the Contact Us section below. We may need to verify your identity before fulfilling a request.

We will respond to eligible requests in accordance with applicable law.

International Visitors

CCCC may be accessed by visitors from different countries. Depending on your location and the services we use, your information may be processed or stored in countries other than your own, where privacy protections may differ.

Where required by law, we will take appropriate steps to support lawful international transfers of personal information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, website functionality, legal obligations, or privacy practices.

When we make changes, we will update the “Last Updated” date at the top of this page. Where required by law, we will provide additional notice or obtain consent for material changes.

We encourage you to review this page periodically.